Volunteers
Useful documents for all workers:
2012 General Event Schedule (can be found in the supplemental regulations)
Glossary of rally terms
Sample Time Cards
As of 5/7/2012: We are now again in need of volunteers for Controls & Timing AS WELL AS STILL looking for Amateur Radio Operators (Hams) to be a part of the Communications Team.
Registration is now open! Please use the box below to sign up to volunteer for HDT:
Thanks in advance for helping out!
Below are the jobs that we needed filled for HDT, with each job followed by the approximate number of volunteers we will need for that position. We have updated this list to include detailed descriptions and “at home training” for most of these jobs (in PDF format). Please take the time to read these documents if you have any questions about positions you may like to volunteer for (please note that any times listed in these example documents are approximate).
We need approximately 90-100 total volunteers for the 2012 High Desert Trails Rally. (This number does not include press volunteers.)
We will be providing waters and lunch for all registered volunteers.
Day BEFORE the event jobs:
Technical inspection/Scrutineer (1-3) *(tech inspection experience needed)
Course Set Up (Banners, Staking and Arrowing) (4-5) *(course set up experience preferred)
Competitor and/or Volunteer Registration (1-2) (filled)
Day of the event jobs:
EMT (2-3) *(licensed EMT with equipment)
Sweep Vehicle - (2) *(pickup or SUV)(filled)
Course Closing Car (1) (filled)
Scoring (2-4) (filled)
Sheriff (2) (filled)
Photographer (digital) (plus spotter) (2) (filled)
Spectator Area Captain/Marshals (1/2) (filled)
Road Blockage (Non-Ham) (4-8)
Net Control Amateur Radio Operator (2) *(HAM radio license and equipment, as well as rally comm experience) (filled)
Communications / Amateur Radio Operators (30-40) *(HAM radio license and equipment)
* “Working Communications in a Nutshell”
Main Time Control worker (1-2)
Timing Controls – Stage Start or Stage Finish Timing (20-30)
“At-Home Training for Time Control Workers” (Courtesy Anders Green)
Jobs that require pre-event, as well as day of the event effort:
(Most of these will only require additional help on Friday day and/or evening before the rally)
Physical Operations
Course Clean Up (will require post-event effort) (4-5)
Director of Volunteers (1) (filled)
Equipment Manager (1) (filled)
Communications Captain (1) *(HAM radio license and equipment, as well as rallycom experience) (filled)
Timing Control Captains (4) *(timing control experience needed) (filled)
Chief of Emergency Services (1) *(licensed EMT with equipment) (filled)
Competitor Relations Officer (1) *(timing control experience needed) (filled)
Service Area Steward (1) *(Event Organizer experience needed) (filled)
*Requires experience, special skills or special equipment
Jobs that you will see on the sign-up form that we will NOT need this year:
Sales or tickets (filled)
Hospitality (filled)
Rally Information (filled)
Service or Fueling (filled)
Trophy Team (filled)
Disclaimer: Warning – Motor Sports is A Dangerous Activity! All workers MUST sign the event wavier to receive a wristband, which must be worn for the duration of the event.
Hotel Information
As of 4/20/2012: The Host Hotel is now full! The Hampton Inn and Suites Ridgecrest (located just across the street) is offering the same great rates!
Hampton Inn and Suites Ridgecrest
104 E. Sydnor Avenue
Ridgecrest, CA 93555
(760) 446-1968
The High Desert Trails Rally Group Rate (code CHXHDT):
The same great rate as the SpringHill Suites!
The Queen Suite sleeps 6 -$99*
The King Suite sleeps 4 – $99*
* plus tax, rate expires on April 26th, so book your room soon!
For 2012 the Hampton Inn & Suites in Ridgecrest is offering an outstanding lodging rate for the High Desert Trails Rally. Clean, comfortable suites with extra amenities that can easily accommodate you and your rally crew. The Queen Suite has two queen beds and a full size pull-out bed, easily sleeping 6. Make sure to tell them how many guests you have (as this will not affect the room rate) they just want to have enough food for the full breakfast in the morning. Extra parking is available and large trailers can be parked on the street right behind the hotel.
Check-in time is 3:00pm and Check-out time is 12 noon. Cancellations must be made 24 hours in advance to avoid a penalty of one night’s room charge plus tax.
There are many additional hotels in Ridgecrest to choose from with rates ranging from $50-$150 per night.
Host Hotel: SpringHill Suites Marriott
113 E. Sydnor Avenue
Ridgecrest, CA 93555
(760) 446-1630
Website for the SpringHill Suites
